Booking Agreement general terms and conditions.
The kidzshout Youth Club is a privately owned service provider but with a big community heart, soul, and focus on the truest and happiest time we can make for your kids!

2022 OUT OF SCHOOL & HOLIDAY CLUB/FEES INFORMATION: 

FOR TERM MIDWEEK PLACEMENTS: 

 


PRICING SUMMARY/REFUND TERMS AND CONDITIONS ARE AS FOLLOWS:
1.


$22.00 1 KIDZSHOUT KID OR MORE/3 DAYS - REGULAR PER WEEK BOOKINGS ONLY FOR THE TERM PER SESSION PER CHILD-  A REFUND OF 50% APPLIES IF NOTIFIED BEFORE 9AM SAME DAY.


2.


$20.00 2 KIDZSHOUT KIDS OR MORE E.G. 2 SIBLINGS/4 TO 5 DAYS PER WEEK - REGULAR PER WEEK BOOKINGS ONLY FOR THE TERM PER SESSION PER CHILD-  A REFUND OF 50% APPLIES IF NOTIFIED BEFORE 9AM SAME DAY.

 

3. 


$25.00 CASUAL/EXTRA SESSIONS = 1 KIDZSHOUT KID OR MORE/1/2 DAYS OR EXTRA DAY ANY WEEK - REGULAR PER WEEK BOOKINGS ONLY FOR THE TERM PER SESSION PER CHILD-  A REFUND OF 50% APPLIES IF NOTIFIED BEFORE 9AM SAME DAY.

 

NO REFUND APPLIES FOR ANY AD HOC CASUAL OR AND ADD-ON SESSIONS.  

 


4.


ACTIVITY $19 SESSION - TO CATER FOR THOSE THAT HAVE COMMITTED ACTIVITIES OR CAN COMMIT TO EARLY COLLECTION AND ONLY REQUIRE A SHORT SESSION ATTENDANCE.  

3 PM - 4.30 PM.

NON-REFUNDABLE IF CANCELLED.

Snacks.

Will be provided at the club with consideration of allergies and any requirements specified for your kid.   

kidzshout do note promote that the kids bring lollies to the club after school.  Friday sessions offer and include a weekly trip for 'treat Friday' to the local dairy, so the kids don't miss out on this weekly tradition!

  *Kids are given $2.00 each to spend.

 

ADDITONAL CANCELATION POLICY:

 

FOR ANY CANCELATION OF RECURRING BOOKINGS ACROSS THE FULL TERM -  A FULL 2 TWO WEEK RETAINER FEE IS AGREED FOR ALL BOOKINGS MADE.

 

FOR ANY CANCELATION (E.G HOLIDAY COMING UP), IF NOTIFIED 2 WEEKS IN ADVANCE A 50% RETAINER FEE IS REQUIRED.

 

CANCELLATION MUST BE MADE TO ME DIRECTLY BY TEXT.


OUTSTANDING PAYMENTS/NON PAYMENT TERMS - 


NON PAYMENT/

 

FOR ANY TWO WEEKS PAYMENT OUTSTANDING, AFTER REASONABLE COMMUNICATION IS MADE TO RECOVER THIS, YOUR CHILD'S PLACEMENT MAY BE SUSPENDED, UNTIL ANY BALANCE IS CLEARED. THIS IS AT THE SOLE DISCRETION OF THE KIDZSHOUT MANAGEMENT.  

 

TRANSPORTATION/

 

WESTMERE SCHOOL OFFERS A COLLECTION SERVICE - MEETING AT THE GARNET ROAD EXIT FROM THE SCHOOL.  A KIDZSHOUT STAFF MEMBER WILL HOLD A SIGN OR BE WEARING A T-SHIRT.

AUTHORISED WALK DOWN AS AGREED.

 

INTERMEDIATE KIDS - MAKE THEIR OWN WAY TO THE CLUB AS STANDARD AGREEMENT.

 

TEACHER ONLY DAYS/


BOOKINGS WILL BE CHARGED AT $75.00 AND A $10.00 SURCHARGE MAY APPLY TO ANY ADDITION OF AN ACTIVITY ADD ON.

 

CANCELATION MUST BE NOTIFIED BEFORE 9 AM THE SAME DAY,  A 50% WILL BE HONOURED.

 

DUTY OF CARE/

 

PROTECTIVE, ACTIVE, MENTAL, AND PHYSICAL ATTENTION AND CARE IS IS AN OBLIGATION FOR ALL STAFF WITHIN KIDZSHOUT.  CREATIVES YOUTH CLUB AND CONTINUES UNTIL THE PARENT/CAREGIVER COLLECTS THE CHILD. 

 

COVID 19 - ALL PROCEDURES AS SET FOR COMMUNITY SERVICES ARE IN PLACE, PLEASE REFER TO THE WEBSITE FOR FULL DETAILS OF PROCEDURES IN PLACE.


IT IS RECOGNISED BY KIDZSHOUT  THAT OUR KIDS CAN IN GENERAL BE "UNDER THE WEATHER", NOT FEELING WELL IN GENERAL FROM TIME TO TIME.  WE WILL OPERATE ON A MINDFUL BASIS, TO TAKE CARE OF ANY GENERAL SITUATIONS, AND PROVIDE A QUIET AREA, AND A STAFF MEMBER WILL BE ASSIGNED TO TAKE CARE OF YOUR CHILD.  WE WILL ASSESS THE SITUATION AND IF DEEMED NECESSARY MAKE CONTACT WITH THE PARENT/CAREGIVER FOR EARLY COLLECTION OF THE CHILD.

 

MEDICAL DETAIL/

PLEASE PROVIDE ANY RELEVANT MEDICAL FORMS AND/OR ACTION PLAN FROM YOUR DOCTOR FOR ANY SPECIAL NEEDS/ACTIONS REQUIRED BY THE KIDZSHOUT CLUB AND STAFF THAT MAY BE REQUIRED TO BE FOLLOWED.


ALL KNOWN CONDITIONS AND PROVISIONS AND REQUIREMENTS.  I AGREE THAT KIDZSHOUT STAFF ARE AUTHORISED BY THE PARENT TO ALLOW TO ADMINISTER MEDICINE PROVIDED OR GIVE ACCIDENT/MEDICAL ASSISTANCE WITHIN REASON.  THAT IT IS UNDERSTOOD THAT A MINIMUM OF 1 STAFF OF THE CLUB ARE FULLY CERTIFIED IN FIRST AID TRAINING.  

 

ALL MEDICINE WILL BE KEPT OUT OF ALL CHILDREN'S REACH.   

 

ANY PROVISION OF SUNBLOCK TO BE KEPT AT THE CLUB.  FOR ANY 'PRODUCT PREFERENCE' FOR YOUR CHILD IT IS AGREED THIS WILL SUPPLIED. PLEASE PROVIDE EXACT INSTRUCTIONS FOR ANY MEDICAL/UV RAYS/ALLERGIES/MEDICAL CONDITIONS.  

 

AGREEMENT THAT IF REQUIRED TO SEEK URGENT MEDICAL ASSISTANCE, THE PARENT/CAREGIVER IS RESPONSIBLE FOR ALL/FULL COSTS.

NON-COLLECTION WRITTEN NOTIFICATION IN ADVANCE/


DETAIL OF ANYONE THAT IS NOT ALLOWED TO COLLECT THE CHILD, PLEASE PROVIDE FULL DETAILS/ INCLUDING A COPY OF THE PARENTING ORDER AND A PHOTOGRAPH.  IF MULTIPLE CONTACTS ARE REQUIRED PLEASE CONTACT JENNY TO DISCUSS THIS IN PERSON 0274290010.

MEDIA/


MEDIA WILL BE USED IN A PROFESSIONAL CAPACITY TO CAPTURE AND DEVELOP PROJECTS, ACTIVITIES. MEDIA USE WILL INCLUDE E.G. IPHONE, IPAD, LAPTOP, PROJECTOR, TV,  WII, PS3/4 AS EXAMPLE. IT IS AGREED THAT ANY MISUSE LEADING TO PERMANENT DAMAGE OF THE MEDIA PROVIDED IS THE RESPONSIBILITY OF THE PARENT/CAREGIVER AND YOUR ULTIMATE RESPONSIBILITY TO REPLACE THIS ITEM. ANY DAMAGE DUE TO WEAR AND TEAR IS OF COURSE THE RESPONSIBILITY OF KIDZSHOUT.


HOLIDAY CLUB/FEES & INFORMATION/


THE FEES ARE PER CHILD AND ARE DECIDED IN ALIGNMENT WITH THE PLANNING OF EVENTS AND ACTIVITIES ON THE DAY WHETHER A CLUB-BASED DAY OR INVOLVING OUT AND ABOUT TRIPS FOR PART/FULL DAYS.  A SURCHARGE APPLIES DEPENDENT AND REGARDING ANY ACTIVITIES PLANNED EITHER AT THE CLUB OR OFF-SITE; AS AN OVERALL COST CONTRIBUTION IN ADDITION TO THE BELOW FEES!


FULL DAY RATE /CLUB DAY

8.00 AM TO 5.30 PM.  $75.00 

 

AWAY DAY RATE (INCLUDING AN ACTIVITY)

8,00 AM TO 5.30 PM, $85,00

MID SESSION FEE/


8.30 AM TO 3.30 PM  $65.00 PER SESSION.  IF THE SESSION INCLUDES AN ACTIVITY A MINIMUM OF $10.00 WILL APPLY.


CANCELATION/

THERE IS AN 80% CANCELATION POLICY FOR ANY SESSION IS CANCELLED BY 6 PM THE NIGHT BEFORE ATTENDANCE.  


FOODSTUFF/

PLEASE ENSURE YOUR KID IS SUFFICIENTLY PROVIDED WITH A FULL LUNCH BOX AND SNACKS  FOR THROUGHOUT THE DAY.  
 

A NAMED WATER BOTTLE MUST BE SUPPLIED.

 

TERMS OF TRADE/


BOOKINGS FOR THE FIRST WEEK MUST BE CLEARED BY THE PRIOR FRIDAY/LATEST.  IF NO PAYMENT IS RECEIVED, YOUR PLACEMENT AT THE HOLIDAY CLUB WILL NOT BE HONOURED.  FOR 2 WEEKLY BOOKINGS/ANY DAYS.  IF PAYMENT FOR ANY BOOKING IS NOT RECEIVED BY THE FIRST WEEK INTO THAT HOLIDAY BOOKED PERIOD, AFTER REASONABLE COMMUNICATION IS MADE TO RECOVER THIS, YOUR CHILD'S PLACEMENT MAY BE SUSPENDED FOR THE FOLLOWING WEEK, THIS IS AT THE SOLE DISCRETION OF THE KIDZSHOUT MANAGEMENT.

 

GENERAL TERMS OF SERVICE/

KIDZSHOUT IS A PRIVATELY OWNED SERVICE BUT PRACTISES TO THE STANDARDS OF THE OSCAR (OUT OF SCHOOL AND RECREATION) AND MSD POLICIES AND PROCEDURES.  ANNUAL REVIEW OF OPERATIONAL  P&P'S AND HEALTH AND SAFETY REQUIREMENTS ARE MADE.

KIDZSHOUT IS A PRIVATELY OWNED SERVICE BUT PRACTISES TO THE STANDARDS OF THE OSCAR (OUT OF SCHOOL AND RECREATION) AND MSD POLICIES AND PROCEDURES.  ANNUAL REVIEW OF OPERATIONAL  P&P'S AND HEALTH AND SAFETY REQUIREMENTS ARE MADE.